Systems That Transform Operations
XILFANX LLC engineers specialized software systems tailored to the operational, financial, and compliance realities of high-volume industries — at an affordable, predictable cost.
EstateTrack is an enterprise property management operating system engineered for landlords, agencies, and real estate investment portfolios. It eliminates manual bookkeeping by pairing automated payment reconciliation with tenant and caretaker self-service applications.
Instantly matches tenant bank transfers and mobile payments against outstanding rent obligations using a 4-tier deterministic engine.
Prioritizes arrears, base rent, water, and service fees in mathematical order with audit-proof digital PDF receipts.
Distinct role-based workspaces for Platform Admins, Landlords, Property Managers, Caretakers, and Tenants.
Field caretakers and onsite staff can record meter readings, log maintenance issues, and check tenant balances offline.
Supported Property Categories
- Residential apartments & single-family rentals
- Commercial office, retail & industrial units
- Institutional housing & staff accommodation
- Student hostels & transitional housing
Multi-tenant data isolation, TLS 1.3 encryption in transit, immutable audit logs, RBAC access controls, and KDPA-compliant data governance.
EduTrack is a comprehensive multi-campus academic ERP covering student enrollment, fee waterfall management, bursar settlement, staff administration, and academic progress tracking. Purpose-built for schools and educational institutions that demand clarity without complexity.
Dedicated portals for Principals, Bursars, Teachers, Parents, Students, and Support Staff.
Automates termly tuition invoicing, transport fees, lunch programs, and digital receipt delivery to parents.
CBC, 8-4-4 and IGCSE grading support with instant report cards and academic progression tracking.
Automated staff allocation, subject timetable generation, and daily classroom attendance with SMS broadcasts.
Supported Academic Segments
- Private & independent academies (Pre-Primary to Grade 6)
- Junior & senior secondary schools with boarding facilities
- Multi-branch academic foundations & trust networks
- Vocational & specialized training institutes
School directors monitor fee collection rates, outstanding arrears, teacher workload distribution, and student academic progression in real time from a unified dashboard.
Bespoke Software Systems
Beyond our flagship platforms, XILFANX engineers purpose-built software systems for enterprises and retail businesses with unique operational requirements. From financial reconciliation engines to multi-tenant workflow automation and custom API platforms — delivered at an accessible, transparent cost that scales with your organisation.
Multi-tenant, scalable SaaS systems designed for your specific operational model and user hierarchy.
Deterministic payment matching, automated ledger management, and waterfall settlement logic.
End-to-end process automation covering approvals, notifications, scheduling, and reporting.
Custom API design, third-party service integration, and data pipeline orchestration at scale.
Need a Dedicated Instance or White-Label Solution?
XILFANX licenses and customizes both EstateTrack and EduTrack for large corporate portfolios, government agencies, and organisations requiring dedicated cloud infrastructure, custom domain branding, and private API integrations.
Speak with Our Solutions Team